MUFG Union Bank Senior Executive Assistant in Woodland Hills, California

Join a bank that’s as committed to your future as you are. At Union Bank, a part of Mitsubishi UFJ Financial Group (MUFG), we share a vision for our future, we share our successes, and we strive to bring out the best in each other in everything we do. Our diverse colleagues are connected by a common ambition to create change for the better – from forging more dynamic career paths, to driving progress in our communities, to continuously reshaping the standards of financial services. Positive impact starts here; see the change you can make as we strive to become the world’s most trusted financial group.


Reporting directly to and supporting the Head of Retail Banking, the Senior Executive Assistant will perform complex administrative and secretarial duties involving frequent exercise of independent judgment, initiative, and diplomacy in support of the Retail Bank. You will also be responsible for completing project management and coordination activities. Major responsibilities include:

  • Answer complex inquiries which require thorough knowledge of the division or group's policies and procedures.

  • Generate highly confidential materials in the form of memos, correspondence, and letters from drafts.

  • Review drafts and finished documents for correct grammatical usage.

  • Coordinate agenda and materials for meetings involving high-level executives and leadership teams.

  • Collect data and conduct research for the maintenance and compilation of financial spreadsheets.

  • Maintain supervisor's calendar, coordinate and arrange large and/or recurring meetings, luncheons, conferences and seminars.

  • Respond verbally or in written form to internal and external inquiries, which may involve communicating with high level management.

  • Perform administrative duties such as ordering office supplies, coordinating travel arrangements, preparing monthly expense reports, etc.

  • Process and coordinate accounts payable and expense reports.

  • May perform personnel activities to include coordination of interviewing/screening, employee orientation, and maintenance of employee profiles.

  • Complete project management activities that may include preparing project timelines, project updates/materials, meeting minutes and follow up responsibilities to ensure projects remain on track.

At a minimum, the right candidate should meet the following criteria:

  • Requires excellent organizational and interpersonal skills as well as problem solving, negotiation and follow-up skills

  • Requires ability to organize and coordinate multiple projects

  • Strong verbal and written communications skills, as well as ability to communicate with all levels of executive management

  • Highly skilled in Microsoft Office products (Outlook, Excel, Word, PowerPoint and Access)

  • Requires 3 to 5 years of related experience in administrative and/or project management role

/ We are proud to be an Equal Opportunity/Affirmative Action Employer and committed to leveraging the diverse backgrounds, perspectives and experience of our workforce to create opportunities for our colleagues and our business. We do not discriminate in employment decisions on the basis of any protected category. /

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The above statements are intended to describe the general nature and level of work being performed.; They are not intended to be construed as an exhaustive list of all responsibilities, duties and skills required of personnel so classified. /

Job: *Administration

Title: Senior Executive Assistant

Location: CALIFORNIA-Woodland Hills

Requisition ID: 10010797-WD