Iberdrola USA Wind Plant Administrator-Baffin Bay in United States
Business and Department
Baffin Wind Sarita,TX
The Iberdrola Renewables Wind Plant Administrator will be primarily responsible for supporting the Field Operations Team, working with the Plant Manager and Regional Director for Field Operations, maintaining records and administration of personnel activities for the Baffin Bay facility Responsibilities include, but are not limited to:
Create reports and project statements which include but are not limited to owner cost responsibility, project status, and adherence to contractual requirements. Analyze and interpret financial and operating data as requested.
Periodic downloading of data files from project SCADA system.
Provide desk-side IT support for site staff members and visiting Iberdrola personnel. Setting up of MS Windows profiles, email settings, printer access and desktop shortcuts for new and existing staff, as needed. Interface with Helpdesk support on network and local server issues.
Provide desk-side support to site staff for the Company's ERP (Enterprise Resource Planning) systems such as SAP financial and expense reporting, requisition and purchase order processing, time entry, maintenance and materials management, online employee benefits, etc.
Execute and administer spare parts inventory related responsibilities including organization of stockroom, receiving, goods movements, cycle counts and the tracking and recording of serialized components.
Daily work order processing in SAP, to include material consumption, goods movements, labor hours, and other key measurements associated with each job/task. Work closely with the SAP Maintenance Planner to administer planned maintenance cycles and serialized component movements.
Purchasing and Receiving activities, such as generating requisitions, administering purchase orders, receiving goods, purchasing tools and/or equipment, resolving vendor discrepancies, etc.
Monitor weather conditions such as storm activity, extreme heat or cold and high winds which may impact project operations activities or endanger the workforce.
Understand and track project expenses and prepare a monthly report for the plant manager in support of their financial management of the project.
Prepare detailed labor tracking, as required, for management.
Plan and coordinate company functions and meetings. Schedule onsite training as required.
Maintain and replenish office supplies; maintain all office equipment.
Invoice processing and reconciliation, as required.
Work closely with the Portland Office on various issues, such as warranty claims, payroll, vendors, community outreach, etc.
Participate in regional and project staff meetings and record minutes as needed.
Answer telephone, taking appropriate message and or providing information to callers or individuals that visit the project.
Other duties as directed and needed.
Adhere to effective internal controls.
HS Diploma/GED and minimum of 4 years experience in a comparable administrative role; or equivalent combination of education and experience.
Proficiency in Microsoft Office (Word, Excel, PowerPoint and Outlook) with the ability to set up MS Windows profiles, email settings, printer access and desktop shortcuts, and the ability to interface with Helpdesk support on network and local server issues.
Demonstrated analytical and quantitative skills including the ability to analyze and interpret financial data; process and understand various accounting functionalities.
Strong communication and interpersonal skills, including ability to work with all levels of the organization, and as a member of a team.
Prior experience of maintaining and adhering to inventory controls, working with SAP or equivalent ERP system, and purchasing and receiving activities.
Demonstrated hardware skills such as the ability to move electronic equipment within the office space, knowledge of network access and computers, printers and peripherals.
Demonstrated skills in typing and proofreading.
Strong prioritization and multi-tasking skills with the ability to operate in a complex, rapidly changing business environment with typically tight schedules and demanding targets.
Demonstrated ability and initiative to manage time effectively.
Ability to maintain confidentiality of the department and team.
All offers of employment are contingent upon the successful completion of a medical Fit for Duty exam, background check, references, drug screen, verification of legal right to work in the U.S., and in some cases, a credit check. A credit check will be administered when a prospective employee will be working in Finance, Accounting, Treasury or where duties may involve handling of funds, accounts or cash. A Motor Vehicle (MVR) check will be administered when a prospective employee will be regularly using a company vehicle. Iberdrola Renewables is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, protected veteran status, status as an individual with a disability, or any other status or class protected by federal or state law.
Publication date: 18.10.2016