Catholic Charities Community Services of New York Annual Giving Coordinator in United States


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Annual Giving Coordinator

Location: New York, NY

FLSA Status: Full Time, Exempt Professional

Classification: Professional

Department: Institutional Advancement

Reports to: Chief Advancement Officer / Sr. Director of Leadership Gifts & Managing Director

Supervisory Responsibilities: Yes

Job Description

Summary: The Annual Giving Coordinator is a vital position in the Office of Institutional Advancement, responsible for securing philanthropic giving to Catholic Charities of the Archdiocese of New York through the execution and management of a comprehensive annual giving program. He or she will manage all internal database-driven direct mail campaigns, donor/prospect acquisition direct mail campaigns, stewardship and donor relations of non-major gift prospects, and a portfolio of financial prospects. The Annual Giving Coordinator will assist in fostering the growth of best practices in the supporting areas of gift processing, data management, and donor relations, as related to annual giving and Catholic Charities as a whole. The ideal candidate will have a keen appreciation for the foundation of annual giving as the enabling component of a successful development program.

The Annual Giving Coordinator is a front-line fundraiser charged with ensuring that Catholic Charities is a leader among peers as measured externally in terms of total dollars, percentage of participation, consistency of giving, as well as average gift size. The Annual Giving Coordinator will also have an internal focus, particularly in terms of data management, ease of access to data, and timely donor stewardship.

Essential Duties and Responsibilities include the following. Other duties may be assigned.

  • Interact with colleagues throughout Catholic Charities and the Archdiocese of New York to develop a coordinated matrix of communication and solicitation strategies involving email, direct mail, phone, personal visitation, and volunteer engagement.

  • Work, in concert with all areas of the Institutional Advancement Office, to gain strong participation in annual giving, build strategies for moving donors to higher giving levels, and build comprehensive strategic and tactical plans for achieving overall annual giving goals.

  • Focus on effective communication and solicitation activities within specific donor and prospect segments identified as having potential for the greatest growth.

  • Work with the Senior Director for Leadership Gifts and Managing Director to create targeted, annual giving request amounts for donors and financial prospects.

  • Manage a prospect pool with annual goals for personal visits and giving outcomes.

  • Conduct between seventy-five (75) and one-hundred (100) in-person visits per year.

  • Work collaboratively with the Marketing Department and the Office of Institutional Advancement’s senior leadership to formulate annual giving marketing and communication strategies related to the organization’s annual giving programs.

  • Serve as the "annual giving liaison" to colleagues at Catholic Charities, offering specialized annual giving and stewardship expertise while also building deeper knowledge of selected areas of the organization and its ninety (90) agencies.

Position Type and Expected Hours of Work:

This is a full-time position. Days and hours of work are generally 9:00 AM to 5 PM Monday - Friday. Additional night and weekend hours will be required to meet deadlines and attend events.

Working conditions and physical demands required:

The demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.

  • Remain in a stationary position at a work station and use a computer at least 40% of the time.

  • Ambulate and/or remain in a stationary position at seminars, events, fundraisers etc.

  • Travel for outreach, events and meetings at least 30% of the time using vehicle or public transportation, traverse city streets, ascend/descend stairs, and be exposed to outside weather conditions.

  • Move and transport documents, objects, and other event materials.

  • Work under demanding conditions such as deadlines and project challenges.


Education and/or experience required:

  • Bachelor’s Degree.

  • Minimum three (3) years’ fundraising experience and/or training in the same.

  • Previous development/advancement experience within a large institutional environment is a plus.

Skills, Licenses, and/or competencies required:

  • Fluency in MS Office is necessary; working knowledge of The Raiser’s Edge software is a plus.

  • Demonstrated ability to establish and maintain relationships with financial prospects and donors and to

steward those relationships effectively.

  • Superior communication, interpersonal, management and organizational skills.

  • Ability to travel throughout the New York region.

  • Self-starter with a sense of urgency and a clear set of priorities.

  • Team-oriented thinker and development strategist able to effectively respond to both simple and complex gift scenarios confidently and with excellent donor relations.

  • Results-oriented professional who thrives in a fast-paced environment and adapts easily to change.

  • Excellent organizational, time-management, and follow-up skills.

  • Able to participate in agency/community events, as necessary.

  • Impeccable judgment, diplomacy, professionalism, strategic thinking.

  • A genuine interest in the Catholic Charities mission.

  • Flexible and comfortable in a fast-paced, complex fundraising environment.