California State University San Bernardino Manager, Emergency Management/Business Continuity (Administrator I)/ Risk Management in San Bernardino, California
Employment Status: Full-time, regular "exempt" position, included in the Management Personnel Plan (MPP).
*Work Schedule: *Monday through Friday, 8:00 am – 5:00 pm, occasional evening and weekend hours.
*Salary: *Salary commensurate with experience and qualifications.
*First Review Deadline: *This position will remain open until filled. Applications will be reviewed beginning August 25, 2016.
Please attach a cover letter, resume (or curricula vitae) and diversity statement. The diversity statement may include your interpretation of diversity, inclusion, gender equity and must include specific examples of how your educational/professional experiences, background/philosophy has prepared you for the role you are applying for at California State University, San Bernardino. (Maximum 250 words).
As an essential member of the Risk Management Department within the Division of Administration and Finance, the Manager of Emergency Management/Business Continuity will provide strategic direction in all areas of emergency preparedness and management and is responsible for assessing, revising, communicating and maintaining the campus Emergency Management Plan, including disaster mitigation, preparedness, planning, training, education, response, business continuity and recovery.
Essential Duties, Tasks and Responsibilities:
- Annually revises and updates the comprehensive Emergency Management Plan (EMP) to include collaborating with other university departments to revise and update the functional annexes and hazard specific appendices.
- Collaborates with the Police Department, Environmental Health & Safety, Facilities, Information Technology Services, and other departments to adopt best practices with respect to design, coordination and implementation of campus-wide emergency preparedness initiatives.
- Establishes and maintains an emergency Building Marshall Team for every campus building and assists them in annually updating their Building Comprehensive Emergency Action Plan that is specific to the needs of the units in each building.
- Facilitates training of university employees and Emergency Operations Center (EOC) staff to include periodic exercises with the emergency Building Marshall Team, and annual training for the EOC group and Executive Command/Policy Group. Designs, executes, coordinates and evaluates tabletop, functional and full-scale training exercises to test the EMP and prepare the university community for an effective response to major emergencies.
- Establishes and maintains a functional EOC including: analyzing and inventorying necessary operational supplies; annually updating and distributing an EOC personnel call list; testing of EOC communications including phones, computers and wireless services, and serve as the EOC coordinator during any EOC activation. (Is available for 24-hour on-call response to perform emergency management functions and related duties during an emergency, such as providing support to the university's incident commander and staff in the EOC.)
- Collaborates with administrators, faculty and staff to annually review, test and update campus Business Continuity Plans, as well providing updates to the University Business Continuity Summary Plan. As necessary, provide training on the continuity software, Kuali Ready, and provide table-top or other exercises to test plan readiness by unit and/or department.
- Creates and maintains clear and accurate reports and records to include after-action reports following training exercises and major emergencies, other training records, Building Comprehensive Emergency Action Plans, committee meeting notes, staff contact lists and all other emergency management records.
- Researches options and best practices in emergency notification and other systems that can be used during an emergency to ensure the safety of students, employees and visitors and makes recommendations for implementation. Proposes emergency preparedness policies and procedures to the Assistant Vice President, Risk Management.
- Serves as a liaison on emergency preparedness issues with local and county partners and expands ongoing partnerships with local, state, and federal agencies for emergency planning and disaster training and exercises.
- Collaborates with University Police, Facilities, Risk Management and other departments to prepare capital and operational requests and pre-disaster grants to support emergency preparedness. Assists university departments with the development and submission process for federal and state reimbursement claims for the university's costs during emergency operations, as necessary.
- Annually review and revise all of CSUSB's emergency preparedness and informational materials to include: Disaster Preparedness Quick Reference Guide, Emergency Operations Reference Guides for both Faculty/Staff and Students, telephone rosters for all emergency groups on campus, Campus Evacuation Site Maps, Campus Traffic Evacuations Maps, the emergency information provided on the Risk Management website, and all other informational materials related to emergency management and business continuity. Minimum Qualifications
Education & Experience:
Applicants must have the equivalent to a Bachelor's degree and at least three years of emergency management experience OR an equivalent combination of education and experience. Knowledge:
Applicants must possess knowledge of local, state, and federal rules, guidelines and standards for disaster preparedness planning, strategies and techniques, including specific knowledge of the principles of ICS, SEMS and NIMS.
- Applicants must possess knowledge of local, state and federal emergency systems and agencies, to include law enforcement, fire prevention/protection, and emergency medical services.
- Applicants must possess knowledge of best practices in continuity of operations, mass evacuation, sheltering in place, relocation and reunification.
Knowledge of Kuali Ready, InformaCast and Blackboard Connect is a plus. Abilities:
Applicants must possess ability to secure technical and financial assistance available through state and federal programs and grants, as well as develop and maintain working relationships and coordination with private, local, state, and federal emergency management and emergency response officials.
- Applicants must possess the ability to conduct a hazard vulnerability assessment and develop hazard mitigation plans.
- Applicants must possess the ability to identify strengths and weaknesses in existing emergency management programs and recommend solutions.
- Applicants must possess the ability to multi-task effectively with competing priorities.
- Applicant must possess the ability to evaluate, observe, compare monitor data included in management reports to determine compliance with standard operating procedures and protocols.
- Applicants must possess the ability to gather pertinent facts, make thorough analyses, and arrive at sound conclusions. Supplemental Information
A background check (including a criminal records check) must be completed satisfactorily before any candidate can be offered a position with the CSU. Failure to satisfactorily complete the background check may affect the application status of applicants or continued employment of current CSU employees who apply for the position.
The person holding this position is considered a `mandated reporter' under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment.
California State University, San Bernardino is an Affirmative Action/Equal Opportunity Employer. We consider qualified applicants for employment without regard to race, religion, color, national origin, ancestry, age, sex, gender, gender identity, gender expression, sexual orientation, genetic information, medical condition, disability, marital status, or protected veteran status.
This position may be "Designated" under California State University's Conflict of Interest Code. This would require the filing of a Statement of Economic Interest on an annual basis and the completion of training within 6 months of assuming office and every 2 years thereafter. Visit the Human Resources Conflict of Interest webpage link for additional information: http://hrd.csusb.edu/conflictInterest.html
This position adheres to CSU policies against Sex Discrimination, Sexual Harassment, and Sexual Violence, including Domestic Violence, Dating Violence, and Stalking. This requires completion of Sexual Violence Prevention Training within 6 months of assuming employment and on a two-year basis thereafter. (Executive Order 1096)
Job Type: Full-Time
Job Number: 2016-00577
Department: Administration & Finance
Agency: California State University, San Bernardino
Address: 5500 University Parkway San Bernardino, California, 92407.
Phone: (909) 537-5138
Salary: Depends on Qualifications
Location: San Bernardino, CA