National Park Service Administrative Support Assistant (OA) in Saint Simons Island, Georgia
National Park Service
1 vacancy in the following location:
- Saint Simons Island, GA
Work Schedule is Full Time - Permanent
Opened Friday 10/14/2016 (11 day(s) ago)
** Closes Thursday 10/27/2016 (2 day(s) away)
Experience Your America and build a fulfilling career by joining the National Park Service as we prepare for a second century of Stewardship and Engagement. Become a part of our mission to connect with our past and create important connections to the future by building a rich and lasting legacy for the next generation of park visitors, supporters and advocates.
The employees of the National Park Service care for the special places that are the heritage of all Americans. Since its inception in 1916, the National Park Service has been dedicated to the preservation and management of this country's outstanding natural, historical, and recreational resources.
This is a Career/Career-Conditional full-time appointment. Note: This position is concurrently open under Announcement Number FOFR-17-1822386-MP under merit promotion procedures. See FOFR-17-1822386-MP for specific instructions on how to apply under that announcement.
Number of Vacancies: We expect to fill 1 vacancy at this time; however, this announcement may be used to fill additional similar vacancies.
Full Performance Level: GS-05
Please read the entire announcement before you apply. To view the full announcement, select "Print Preview" at the right hand side of this screen.
As office receptionist answers the telephone and greets visitors. Provides general information and directs visitors to appropriate personnel for specific information. Receives and distributes incoming mail, and prepares outgoing mail for delivery. Maintains central filing systems. Anticipates needs for and assembles reports, files, and documents relating to calls. Information frequently must be obtained from a variety of sources and may require extensive searching,researching, telephone calls, etc. Coordinates the Division budget and finance functions. Prepares program documents, records expenditures from purchase documents. Provides monthly statements of commitments, obligations and status of funds, with recommendations, to subordinate supervisors and the Division supervisor. Recommends program adjustments to resolve discrepancies. Presents programs with recommendations to program managers and other park staff. Performs expenditure transfers in reimbursable and clearing accounts. Serves as travel coordinator. Prepares travel documents including authorizations and vouchers (from traveler's receipts). Provides technical assistance to all travelers. Instructs, installs and troubleshoots the travel software program. Reviews and audits travel prepared to ensure valid accounts, regulatory, policy, and other required guidelines are met. Tracks outstanding travel authorizations and takes steps to ensure completion of travel vouchers in a timely manner. Prepares payroll for office employees. Serves as a timekeeper and is responsible for input into computer all time/attendance reports for employees and for transmittal according to specified time schedules. Answers employees' questions concerning pay, hours of duty and leave. Performs leave audits for incorrect annual and sick leave balances. Serves as property clerk. Maintains the park's property inventory records ensuring all property is properly numbered and accounted for. Assists with disposal of excess property in accordance with applicable procedures. Assists supervisor in the annual inventory of property. Issues keys and badges to all employees. Reviews or conducts the purchasing of micro purchasing. Receives acquisition requests from employees, reviews them for accurate account numbers, object codes, justification etc. before sending to the Contracting Officer. Promptly submits payments on all invoices. Performs or oversees supply functions including receiving incoming supplies, materials and equipment, checking items against acquisition documents for completeness, and resolving discrepancies with the Contracting Officer or shipping companies. Orders and maintain stock items such as office supplies, copier paper and forms. Uses computers and appropriate software for data collection, analysis and collating. Prepares reports, forms and tabular material, providing proper spacing, heading and arrangement for ease of understanding and information processing. Types in final form from field notes, or drafts, correspondence, including letters, memorandums, and reports checking for proper format.
ADDITIONAL DUTY LOCATION INFORMATION: Position Location: Fort Frederica National Monument, Saint Simons Island, GA. Please visit http://www.nps.gov/FOFR] for area information.
- Occasional Travel
- 1-5 Days per month
- U.S. Citizenship is required
- All supporting documents must be received by closing date
- Social Security Number is required to process your application
- Suitable for Federal employment as determined by a background investigation
- Direct deposit is required
- Males born after 12/31/59 must be registered/exempt from Selective Service
SPECIALIZED EXPERIENCE: To qualify for this position at the GS-05 grade level, applicants must possess at least one year of specialized experience comparable in difficulty and responsibility, to the GS-04 level in the Federal service. Examples of specialized is experience may include but is not limited to, knowledge of maintaining a filing system both electronic and hard copy, the use of computers to develop correspondence, memos, forms and other standardized documents, experience preparing time and attendance, the administrative processes and procedures in travel, and knowledge of commonly used software including word processing.
OR *SUBSTITUTION OF EDUCATION FOR SPECIALIZED EXPERIENCE:*: At least four years of education above high school (120 semester hour or 180 quarter hours) leading to a bachelor's degree with courses related to the occupation, such as in business administration, recreation management, public relations, and/or communications, or that included or was supplemented by at least 24 semester hours in such subjects.
OR *AN EQUIVALENT COMBINATION OF QUALIFYING EDUCATION AND EXPERIENCE:An equivalent combination of education and experience. NOTE: Only education in excess of the first 60 semester hours of a course of study leading to a bachelor's degree is creditable toward meeting the specialized experience requirements. Two full academic years of study, or 60 semester hours, beyond the second year is equivalent to l year of specialized experience. For example, I have 6 months of the specialized experience described above (50% of the experience requirement), and 3 years of college study from an accredited institution (50% of the qualifying education) which included at least 12 semester hours of related coursework as specified above (50% of the related coursework required).*
Selective Factor (MANDATORY): Must possess the ability to type at least 40 words per minute.
*ALL qualification requirements must be met by the closing date of this announcement. *
Additional information on the qualification requirements can be viewed on the OPM web site at: http://www.opm.gov/qualifications
Applicants are responsible for providing documentation that the applicable educational provisions have been met. To qualify based on education you must submit a legible copy of transcripts or list of college courses with your name, school name, credit or semester hours, major(s), and a grade-point average or class ranking. Official transcripts are required upon selection if you qualified based on education. Education must have been obtained from an accredited or pre-accredited institution recognized by the U.S. Department of Education in order for it to be credited towards qualifications. Education completed in foreign colleges or universities may be used to meet the above requirements if you can show that the foreign education is comparable to that received in an accredited educational institution in the United States. For further information on creditable education, visit: http://www.ed.gov/admins/finaid/accred/index.html and http://www.ed.gov/about/offices/list/ous/international/usnei/us/edlite-visitus-forrecog.html
Additional information on the qualification requirements can be viewed on the OPM web site at: http://www.opm.gov/qualifications
Your application will be reviewed to ensure you meet the basic job requirements. In addition, we will evaluate your responses to the attached online Assessment Questionnaire to measure the degree to which your background matches the requirements for the position. To preview the Assessment Questionnaire click here View Assessment Questions
The Assessment Questionnaire is designed to measure your ability in the following competencies needed to successfully perform on the job:
- Ability to Type (Selective Factor).
- Ability to process budget documents, record expenditure transfers and reconcile budget.
- Ability to manage property records.
- Ability to provide assistance and prepare travel documents.
- Knowledge of time and attendance.
- Ability to procure supplies and services and assist with the development of purchase requests.**
- Ability to prepare written correspondence.
Basis for rating:
Applicants who meet the qualification requirements specified above for this position will be evaluated, and a score assigned, based upon the responses provided on the job specific questionnaire that is required as part of the application process for this position.
Applicants who meet the qualification requirements based on responses provided in the Applicant Assessment Questionnaire will be placed in one of three categories: Best-Qualified, Well-Qualified or Qualified. Within these categories, applicants referred to the selecting official that are eligible for Veteran's Preference will receive selection priority over Non-Veterans.
DO NOT SEND Application materials by mail or email to the HR Office.
YOU MUST FOLLOW THE DIRECTIONS BELOW TO APPLY.
Q - Nonsensitive
What To Expect Next
Once the online questionnaire is received, you will receive an acknowledgement email that your submission was successful. For those applicants who rated Best Qualified, a review of your application package will be conducted to ensure that you meet qualifications requirements and did support your responses to the online questionnaire. After this review, all applicants will be notified of their eligibility and whether or not they were referred to the selecting official. If referred, the selecting official may choose to conduct interviews. If not referred because a veterans' only referral was made or that you did not rank high enough to be referred, you will be notified if additional referrals are made. We expect to make a selection within 120 calendar days from issuance of the referral certificate(s) for this announcement. You will be notified when a selection is made. Your status will be updated on USAJOBS throughout the process. To check your status, log onto your USAJOBS account, click on "Application status",and then click "More Information."
Working for the National Park Service offers a comprehensive benefits package that may include, in part, paid vacation, sick leave, holidays, telework, flexible work schedules, life and health insurance, retirement benefits, and participation in the Thrift Savings Plan which includes a percentage of government matching contributions. The following Web address is provided for your reference to explore the major benefits offered to most Federal employees:https://help.usajobs.gov/index.php/PayandBenefits.
Annual and Sick Leave: Most Federal employees earn both annual and sick leave. For additional information visit: http://www.opm.gov/policy-data-oversight/pay-leave/leave-administration/
CONDITIONS OF EMPLOYMENT:
This appointment will be subject to a pre-employment background investigation. Failure to successfully meet this requirement will be grounds for termination.
"Travel, transportation, and relocation expenses will not be paid. All travel, transportation, and relocation expenses associated with reporting for duty in this position will be the sole responsibility of the selected employee."
Government* housing* is not available.
Must provide Social Security Number to be considered.
Applicants must possess a valid state driver's license.
Wearing a Government Issued Uniform is required.
Overtime work may be required.
Travel is required (1-5 days/month).
Physical demands: Work requires sitting at a desk, standing, bending, reaching,walking and lifting.
Work environment: Work is performed primarily in an office setting but may be performed out in the field.
Career Transition Program: This program applies to Federal service employees whose positions have been deemed surplus or no longer needed, or employees who have been involuntarily separated from a Federal service position within the competitive service. For information on how to apply as an ICTAP eligible visit http://www.opm.gov/rif/employeeguides/careertransition.asp#ictap. To be well-qualified and exercise selection priority for this vacancy, displaced Federal employees must be rated at 85 or above on the rating criteria for this position.
Veteran's Preference - Veterans Preference: If you are claiming veterans preference, you must submit proof of eligibility. See http://help.usajobs.gov/index.php/VeteransInformation for more information.
Salary Range: $32,318.00 to $42,012.00 / Per Year
Series & Grade: GS-0303-05/05
Promotion Potential: 05
Supervisory Status: No
Who May Apply: United States Citizens
Control Number: 453015300
Job Announcement Number: FOFR-17-1815554-DEU