Lucile Packard Children's Hospital Stanford Surgical Supply Chain Supervisor - Materials Management (1.0 FTE, Days) in Palo Alto, California

General/ Environmental Service

1.0 FTE, 8 Hour Day Shifts

Lucile Packard Children's Hospital Stanford is the heart and soul of Stanford Children’s Health. Nationally ranked and internationally recognized, our 311-bed hospital is devoted entirely to pediatrics and obstetrics. Our six centers of excellence provide comprehensive services and deep expertise in key obstetric and pediatric areas: brain & behavior, cancer, heart, pregnancy & newborn, pulmonary and transplant. We also provide an additional, wide range of services for babies, kids and pregnant moms.

The Surgical Supply Chain Materials Supervisor is responsible for the operation of the LPCH OR supply chain. The supervisor is responsible for supporting the Operating Rooms with effective management of all surgical materials. This position will play a vital role in assisting with the synchronizing of OR item file data between internal databases, Peoplesoft, and Cerner (EPIC beginning May 2014) PMM, SPM and CERNER. The Supervisor is directly responsible for prudent use of resources, both staff and inventory.

Essential Functions

  • Actively oversees all functions to bring new product into the Operating Room.

  • Approves, validates and verifies all supplies ordered for the OR. Determines Par Level quantity through rigorous data analysis; defines cart supplies and re-stocking; supports the OR business directormanager with accurate data management for budgeting & revenue management.

  • Ensures database validity and integrity for items carried within the OR supply location. Runs system reports, and downloads and obtains data as necessary for the analysis of OR related items.

  • Manages the operation of the supply chain and is responsible for supporting the Operating Rooms (OR) with effective management of all high-end surgical materials.

  • Participates in vendor management as pertains to the supply operations.

  • Responds to all operational issues regarding OR supplies. Initiates and follows through on appropriate action to achieve solutions. Serves as the primary contact for trouble shooting any supply chain incidents/problems in the OR.

  • Responsible for synchronizing of OR item file data between internal databases, Peoplesoft, and Cerner (EPIC beginning May 2014)PMM, SPM and CERNER.

  • Supervises staff responsible for replenishing, providing and processing routine and special supply requests for OR, including hiring, determining workload and delegating assignments, training, monitoring and evaluating performance, responding to grievances, and initiating corrective or disciplinary actions.

  • Works to coordinate all physical inventories and cycle counts with staff and supply location.

  • Works with Surgery staff, OR Buyer, Sales Reps to determine acceptable substitutions for products unavailable due to backorder or delay in delivery and communicates status to customer. Participates in non-stock & specialty product procurement.

  • Manages OR equipment procurement and inventory

Minimum Qualifications

Any combination of education and experience that would likely provide the required knowledge, skills and abilities as well as possession of any required licenses or certifications is qualifying.

Education: Bachelor's degree in a work-related discipline/field from an accredited college or universityExperience: Two (2) years of progressively responsible and directly related work experience.

Knowledge, Skills, and Abilities

  • Ability to be sensitive to the needs of customers through the practice of quality service principles.

  • Experience with Lean (Toyota Production System) process improvement; a Ability to develop programs and lead process improvement projects.

  • Ability to research and interpret relevant regulations, guidelines, and standards.

  • Ability to strategize, plan and implement change.

  • Ability to supervise, coach, mentor, train, and evaluate work results.

  • Ability to understand, draft and negotiate Contractual Agreements.

  • Ability to work effectively both as a team player and leader.

  • Knowledge and understanding of financial and statistical activity reports.

  • Knowledge of automated materials management functions.

  • Knowledge of medical/surgical supplies and equipment.

  • Ability to analyze data and make recommendations

Lucile Packard Children’s Hospital Stanford strongly values diversity and is committed to equal opportunity and non-discrimination in all of its policies and practices, including the area of employment. Accordingly, LPCH does not discriminate against any person on the basis of race, color, sex, sexual orientation or identity, religion, age, national or ethnic origin, political beliefs, marital status, medical condition, genetic information, veteran status, or disability. Women and men, members of all racial and ethnic groups, people with disabilities, and veterans are encouraged to apply.