MUFG Union Bank Information Risk Management - Administrative Assistant in New York, New York
Join a financial group that is as committed to your future as you are. At MUFG, we share a vision for our future, we share our successes, and we strive to bring out the best in each other in everything we do. Our 14,000 diverse colleagues are connected by a common ambition to create change for the better — from forging more dynamic career paths, to driving progress in our communities, to continuously reshaping the standards of global financial services. Positive impact starts here; see the change you can make as we strive to become the world’s most trusted financial group.
Reporting to the Information Risk Management Governance, Risk & Controls Managing Director, the Administrative Assistant will support 3 senior executives by performing a variety of clerical and administrative tasks. The position requires excellent organizational, verbal, and written skills as well as 3 to 5 years of experience.
Specific Responsibilities (Supporting 3 Executives):
Manage calendars: schedule appointments, meetings, recurring meetings, and other events; book conference rooms and other venues (e.g. restaurants); arrange building access and greet guests; print meeting materials as needed / requested; maintain “time out of office” (e.g. scheduled vacations, working remote) calendar for the 3 executives
Manage phones: answer phones, take messages, screen and prioritize calls - Travel and expense management: make travel arrangements (e.g. air, car service, hotel, etc.) using company travel provider / site, prepare itineraries, complete and submit expense reports using company expense management site; ensure team staff visiting from other locations have building access and space / seats
New hire (permanent and consultant) on boarding: provide assistance as needed with requesting space, equipment, software, phone, system access, remote access, badges, etc.; ensure new hires are fully on boarded and “live” and provide assistance with navigating company systems / key sites
Office supplies: order and maintain office supplies for senior executives and their teams
Clerical assistance: assist senior executives as requested; may include accessing and printing system generated reports (staff training, staff vacation, staff absence, etc.), assisting with PowerPoint presentations, updating routine files and forms (e.g. org charts)
Provide additional support as requested
Excellent organizational and interpersonal skills as well as problem solving, negotiation, and follow-up skills
Ability to organize and multi-task
Strong Microsoft Word, Excel, PowerPoint, and Outlook skills
3 to 5 years of related experience
Why Work for MUFG? We are a financially strong and stable bank. We value workplace diversity. We are committed to the training and development of our employees. Innovative vacation benefits. We offer a matching 401k, a Retirement Plan, a variety of Flexible Health Benefits.
The above statements are intended to describe the general nature and level of work being performed. They are not intended to be construed as an exhaustive list of all responsibilities, duties and skills required of personnel so classified.
We are committed to leveraging the diverse backgrounds, perspectives and experiences of our workforce to create opportunities for our people and our business. Equal Opportunity Employer Minority/Female/Disability/Veterans.
Title: Information Risk Management - Administrative Assistant
Location: NEW YORK-New York
Requisition ID: 10009754-WD