The Hospitals of Providence Physician Practice Coordinator for OB/GYN Center for NW Houston in Houston, Texas

General Summary: A non-exempt medical office position responsible for coordinating and managing all processes of the front office

Essential Job Responsibilities:

  1. Adheres to and supports the mission, purpose, philosophy, objectives, policies, and procedures of Tenet Physician Resources.

  2. Adheres to the Tenet HIPAA Compliance Plan and the Privacy Standards Confidentiality Agreement.

  3. Demonstrates support for the Tenet Corporate Compliance Program by being knowledgeable of compliance responsibilities as expressed in the Code of Conduct; adhering to federal and state laws, rules, regulations, and corporate policies and procedures policies that affect his/her specific job functions/responsibilities; and reporting compliance issues/concerns in a timely and appropriate manner.

  4. Greeting patients entering the physician practice.

  5. Answering office phones, making appointments.

  6. Checks in patients and collects accurate patient demographics, enters data into electronic system and verifies insurance.

  7. Assists in checking out patients and assists them with referral processing and scheduling process

  8. Collects co-pays and posts charges.

  9. Managing physician surgical schedule as well as other business related appointments and other basic office related tasks.

  10. Coordinates the daily operations of the physician office, including the medical records process, patient and physician scheduling, controlling the front desk, accounts payable, confirming appointments, office supplies and insurance verification.

  11. Charge entry and patient balance processing.

  12. Monitor and audit cash/payment funds.

  13. Daily reconciliation of charges and payments.

  14. Additional responsibilities as needed.

Education: High school diploma/GED required with completion medical office assistant program preferred.

Certification : Prefer healthcare management/administration certification.

Experience: Must have a minimum of 5 years of experience working in a medical office setting.

Other Requirements: None

Performance Requirements:


  1. Knowledge of insurance verification process

  2. Understanding of documentation required for physician appointments.

  3. Knowledge of Electronic Health Systems

  4. Knowledge of ICD-9 and ICD – 10 and CPT codes

  5. Knowledge of the policies and procedures of a clinic sufficient to provide effective patient care.

  6. Knowledge of Medicare and Medicaid policies and regulations and incentive programs.


  1. Skill in multi-tasking.

  2. Skill in customer service.

  3. Skill in computer hardware and software use.

  4. Skill in verbal and written communication.

  5. Skill in exercising a high degree of initiative, judgment, discretion, and decision-making to achieve organizational objectives.

  6. Skill in analyzing situations accurately and taking effective action.

  7. Skill in establishing and maintaining effective working relationships with employees, policy-making bodies, third-party payers, patients, and the public.

  8. Skill in organizing work, making assignments, and achieving goals and objectives.

  9. Skill in exercising judgment and discretion in developing, applying, interpreting, and coordinating departmental policies and procedures.


  1. Ability to multi-task, manage details and organize efficiently and effectively.

  2. Ability to read, interpret, and apply policies and procedures.

  3. Ability to set priorities among multiple requests.

  4. Ability to interact with patients, medical and administrative staff, and the public effectively.

  5. Ability to use EMR, other relevant computer hardware and software, telephone, copier, fax machine and other standard medical office equipment.

Equipment Operated: Standard office equipment including computers, fax machines, copiers, printers, telephones, calculators, etc.

Work Environment: Position is in a well-lit office environment. Occasional evening and weekend work.

Mental/Physical Requirements: Involves sitting approximately 75 percent of the day, walking or standing the remainder, using computers and telephones.

Job: Non-Clinical/Administrative

Organization: Tenet Physician Resources-Texas Region

Title: Physician Practice Coordinator for OB/GYN Center for NW Houston

Location: TX-Houston

Requisition ID: 1605050768