Integer Administrative Assistant in Collegeville, Pennsylvania
Location: PA, Collegeville
Number Needed: 1
The primary purpose of this position is to provide secretarial support and administrative services to senior leadership including but not limited to Human Resources, Operations, Engineering, Finance, Shared Services, etc. Performs a full range of clerical, administrative and general office duties in a responsible and confidential nature.
Key Accountabilities and Responsibilities
Adheres to Integer Core Beliefs and all safety and quality requirements.
Serves as the primary administrative assistant to assigned area. Acts as conduit between Manager and staff when travel and business schedules preclude direct interaction.
Composes, prepares, proofreads and edits organizational documents as necessary. Uses systems which include Microsoft Office software or internal systems.
Organizes, maintains, and retrieves files, records, and systems, following up on pending matters.
Tracks and expedites projects and deadlines to ensure timely completion.
Maintains calendars to ensure internal and external customers meet schedules.
Prepares regular and special reports, coordinating information and summarizing data.
May provide administrative support for a Vice President or any other senior level leader.
Screens telephone calls, letters, and/or visitors using discretion and judgment in dealing with internal and external customers to determine nature of business and appropriate individuals to address the issues. Answers and directs all incoming inquiries and correspondence not requiring supervisor’s attention.
May perform confidential secretarial functions including developing and/or typing correspondences. Responds to routine external correspondences.
Coordinates travel schedules and reservations ensuring the most cost-effective arrangements for meetings.
Collects, maintains, and requisitions inventory of office equipment and supplies.
Organizes programs, events, meetings or conferences by arranging facilities and caterers, issuing information or invitations, coordinating speakers and controlling event budget.
Provides receptionist coverage.
Performs other functions as required.
Minimum Education : High school diploma. Associate’s degree in secretarial science or business strongly preferred.
Minimum Experience : 8+ years of experience with high school diploma. 3-5 years of experience with Associate’s degree.
Specialized Knowledge : Advanced proficiency in Microsoft Office Skills Products.
Special Skills : Strong Computer skills. Strong and effective verbal and written communication skills. Strong organization skills. Ability to follow written and verbal direction. Ability to operate standard office equipment and knowledge of basic office management procedures.
Integer is committed to equal opportunity for all, without regard to race, religion, color, national origin, citizenship, sex, age, veteran status, disability, genetic information, or any other protected characteristic. Greatbatch will make reasonable accommodations for known physical or mental limitations of otherwise qualified employees and applicants with disabilities unless the accommodation would impose an undue hardship on the operation of our business. If you are interested in applying for an employment opportunity and feel you need a reasonable accommodation pursuant to the ADA, please contact us at 716-759-5665.