Claremont University Consortium Center for Teaching and Learning Program Coordinator in Claremount, California

Job Duties
Job Purpose

The Claremont Colleges Center for Teaching and Learning (CTL) invites applicants for the position of Program Coordinator (PC). Reporting directly to the Director, the PC will support the center in promoting a faculty culture of life-long learning and commitment to effective and excellent teaching, enabling and supporting faculty to learn about, implement and advance evidence-based teaching and learning practices and technologies in every stage of their careers, and building institutional capacity for supporting excellence in teaching and learning.

Essential Functions
  1. Providing general administrative support to the Director and Associate Director (AD)

  2. Assisting in the planning and organization of events for faculty Sample activities in support of this responsibility include:

  • Working with various campus constituents to schedule, plan, and promote workshops and seminars for faculty

  • Managing guest lists for CTL workshops and seminars

  • Facilitating communications from advisory board members, calling for meeting agenda items, capturing decisions taken and action items

  • Maintaining a database of faculty and their attendance to events and utilization of CTL services

  • Coordinating travel and accommodations for the Director and Associate Director to conferences, and for invited guests and speakers to CTL events

  1. Helping provide faculty with personalized support on their teaching Sample activities in support of this responsibility include:
  • Serving as point-of-contact for faculty and guests visiting the CTL

  • Receiving scheduled and unscheduled visitors to the CTL

  • Screening and fielding requests from faculty to the CTL via email and phone

  • Scheduling appointments between faculty and CTL staff

  • Managing resources owned by the CTL and loaning them out to faculty

  • Training faculty on the use of video equipment for their own self-study

  1. Promoting collaboration across the Claremont Colleges on matters relating to teaching and learning Sample activities in support of this responsibility include:
  • Securing venues and catering for CTL events

  • Paying invoices and track expenditures relating to CTL events

  • Processing honoraria for faculty attending CTL events

  • Keeping track of expenditures and budget requests from faculty recipients of mini-grants

  • Assisting the Director with the administration of grants and budgets

  • Supervising student workers at the CTL and delegating tasks to them

  • Collecting data, compiling statistics, and maintaining thorough documentation on all CTL-related activities for assessment, reporting, and archival purposes

  • Maintaining the CTL web site and producing promotional materials

Required Education Summary

Bachelor’s degree or equivalent combination of education and experience in a closely related field

Preferred Education
Required Experience Summary

One year of professional experience in project management or a closely related field

Preferred Experience Summary
Knowledge and Critical Skills
Required Knowledge and Critical Skills
  • Proficiency with word processing, spreadsheet, and document management software

  • Ability to monitor and estimate expenditures to keep projects within allocated budget

  • High level of organization and ability to initiate, juggle, and complete tasks on time despite interruptions

  • Ability to handle sensitive situations with discretion and to maintain confidentiality

  • Ability to interact sensitively and diplomatically with individuals from diverse backgrounds

  • Ability to seek out information, expertise, or assistance as needed

  • Excellent written, oral, and interpersonal communication skills and service-oriented approach to individuals at all levels and across all disciplines and campuses

  • Ability to gather and analyze data and prepare clear, concise, and logical reports

  • Outstanding written communication skills, specifically to compose a variety of documents (correspondence, narrative/statistical/analytical reports) that are logical, concise, and grammatically correct

  • Attention to accuracy, precision, and consistency

Preferred Knowledge and Critical Skills
  • Event management experience

  • Grant administration experience

  • Proficiency with Microsoft Word, Microsoft Excel, Google Docs, Google Sheets

  • Experience fostering work environments that are supportive and collaborative

  • Have a high level of emotional intelligence and ability to communicate convincingly with others

  • Enthusiasm for learning new things outside of one’s own expertise

  • Possess resilience, flexibility, and creative problem-solving skills when things don’t go as planned

  • Experience with Google Forms, SurveyMonkey, or other online survey tools

  • Experience with web site management using WordPress

  • Experience with Adobe InDesign, Photoshop, Illustrator, or other software to create promotional print and online materials

Work Schedule

The regular hours for this full time position are 9:00 a.m. to 3:00 p.m., Monday–Friday. Regular working hours may be open to negotiation. Holiday, weekend and evening work hours may be required. Regular hours may vary due to needs of the organization or business unit.


This job description defines the essential job duties of this position. Claremont University Consortium expects that employees hired for this position can perform the essential functions of this job without imposing risk of substantial harm to the health or safety of themselves or others. It may also include marginal functions, generally defined within Title I of the Americans with Disabilities Act (ADA) and the Occupational Safety and Health Administration (OSHA).


This job description has been designed to indicate the general nature and level of work performed by employees within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities and qualifications required of employees assigned to this position. When duties and responsibilities change and develop, Claremont University Consortium will review this job description and make changes of business necessity.

Special Instructions to Applicant

Applicants are asked to submit a

(1) cover letter (2) resume (3) two references

These materials, when taken as a whole, should demonstrate how the applicant meets or exceeds the criteria described in the position description. Review of applications will begin upon receipt and continue until the position is filled.

Position Title: Center for Teaching and Learning Program Coordinator

Position Number: S299

Department: Mellon CTL

Regular/Temporary: Regular

Full-Time, Part-Time: Part Time

Months per year: 12

Physical Class: Twenty pounds or less