Harris Associates L.P. Portfolio Implementation Specialist in Chicago, Illinois

As a Portfolio Implementation Specialist, you will administer portfolios for the Oakmark Funds among other third party sub-advised mutual funds, limited partnerships, and global institutional and separate accounts. Your primary responsibility will be to ensure trade orders from Fund/Portfolio Managers are communicated and processed accurately, in compliance with restrictions, and timely from receipt to execution. You get to collaborate with various business units throughout the firm including Fund/Portfolio Managers, Traders, Portfolio Specialists, Compliance, and other operations teams. You will also communicate with external advisers of sub-advised funds, custodian banks, and auditors. You will provide high visibility to portfolio decision-making, trading, and compliance.

Duties & Responsibilities:

  • Conduct pre-trade compliance checks for trade orders, in accordance with account/fund investment restrictions (i.e., number of holdings, market capitalization and diversification tests), SEC & IRS diversification tests and firm holding limits/restrictions.

  • Process trade orders given by Fund/Portfolio Managers, submitting the orders into the trade order management system.

  • Assist with the creation and maintenance of Trade Coordinator procedures.

  • Troubleshoot and resolve trade-related problems on a timely basis, providing appropriate follow-up.

  • Monitor status of open orders, and portfolio weightings/dispersion, tax trades and wash sales.

  • Review and monitor cash levels across all portfolios.

  • Assist with the creation and maintenance of the Client Restriction spreadsheet.

  • Assist with monitoring performance and holdings across investment strategies.

  • Prepare unrealized gain/loss reports for Portfolio Managers for tax trading and work with Portfolio Specialists (PS) to ensure trades are properly booked at the custodian.

  • Proactively maximize the use of systems and recommend improvements in procedures and reporting.

  • Support Portfolio Managers with reports, spreadsheets, dispersion, and modeling or other requests as necessary.

  • Coordinate corporate action and securities lending responses with the Fund/Portfolio Managers and custodians and ensure the responses are processed consistently.

  • Perform additional duties and projects as assigned.



  • Prior experience in trade portfolio administration and investment servicing.

  • Must possess a track record showing a high degree of initiative, adaptability, organizational skills, and self-motivation in reaching for additional responsibilities in areas where s/he can add value.

  • Excellent communication skills, both written and verbal, and the ability to work with staff at all levels of the organization.

  • Must possess a strong work ethic, strong attention to detail, excellent organizational skills, and be able to work independently as well as in a team environment.

  • Must possess the ability to work with numerous and conflicting deadlines, while successfully meeting them.


  • Strong knowledge of registered investment companies (RICs), equity, fixed income, and option investments.

  • Experience using portfolio accounting systems, trade order management systems, & Bloomberg.

  • Prior client service experience.