Extreme Networks Customer Order Specialist in Chennai, United States

Position: Customer Order Specialist

Location: Chennai, India

Position purpose:

To provide exceptional service, support, and communication through direct management of customer orders, ensuring customer satisfaction and retention through processing orders, inquiries, order management and billing as the liaison with the customer base, sales force, purchasing,, collections, distribution centers and other departments.

Job responsibilities:

  • Process customer purchase orders in accordance with current guidelines reflecting Extreme Networks’ contractual agreements, legal policies, and Discount Authorization Matrix

  • Process customer purchase orders within the Extreme Networks booking service level turnaround time (within 24 hours for bookable orders)

  • Obtain all data required for customer master set-ups and changes; communicate comprehensively and promptly with Credit & Collection team to insure timely customer master set-ups

  • Review orders to insure that requirements with respect to Letters of Credit or sales tax exemption are met; coordinates with customer’s freight forwarders as required

  • Manage customer inquiries and communications in a professional manner ensuring that resolution is always provided

  • Provide backlog reporting to customers as requested

  • Maintain the progression of the orders through fulfillment & billing.

  • Research & revise any issues through direct customer contact or working with sales personnel linking all relevant documentation within Oracle for auditing purposes.

  • Authorizes shipments for projects, tracking project deadlines, issues and other events. Effectively utilizes internal resource to determine the right solution for fulfilling customer obligations, timely releasing equipment for shipping from distribution center or through Purchasing based on knowledge of product availability, customer location in regards to vendor location and expenses related to vendor-based shipping agreements.

  • Work closely with Sales team, purchasing, vendors and distribution center personnel coordinating changes needed on customer orders and determining order status, contacting sales as needed.

  • Investigates customer issues, supplying resolutions including but not limited to invoice disputes and proof of delivery of credit transactions for price adjustments or order entry errors (OM responsible for ensuring all credits have been appropriately authorized prior to preparing credit transactions)

  • Maintains the Return Authorization process in adherence to company policy, following the process from generation of Credit returns to material return and invoicing.


  • H. S. diploma and at least 5 years work experience or college degree. Minimum 3 years order processing.

  • Customer focus – focus on exceeding customer expectations

  • Ability to exercise good judgment with established departmental guidelines.

  • Ability to identify actions necessary to carry out instructions furnished in written, oral or diagram form.

  • Business Acumen – Ability to focus on revenue maximization

  • Proven ability to manage competing priorities in a high volume work environment.

  • Candidate must have excellent organizational, mathematical, and problem-solving skills. He/she must be able to take ownership and drive the resolution of issues despite the origination.

  • A sound understanding of customer service, order processing, credit processing, and billing principles.

  • Proven ability to reconcile and audit data effectively with previous involvement in audit and compliance reviews.

  • Excellent verbal and written skills.

  • Ability to analyze contracts.

  • Excellent teamwork skills

  • Sound computer skills with proficiency in Microsoft Office applications and experience using Oracle a plus.